Privacy Notice
This Privacy Notice (hereinafter the ”Notice”) describes how we collect and process the personal data of our website visitors. Personal data is processed in compliance with applicable legislation and in accordance with the data protection principles of the EU General Data Protection Regulation (GDPR).
Data Controller
The data controller in accordance with applicable data protection law is:
Company name: Providemus Oy
Business ID: 3506455-7
Address: Elektroniikkatie 3, Oulu
Email address: info@providemusoy.com
We are responsible for ensuring that your personal data is processed in compliance with this Notice and applicable data protection laws.
1. Collection of personal data
We only collect personal data that you provide to us directly through the contact form on our website, or data that is automatically generated through the technical use of our website.
We collect and process the following categories of personal data:
Basic information: Name, company, and email address.
Message content: Any information or correspondence you choose to send us via the contact form fields.
Technical data: Automatically collected data necessary for the technical operation and security of our website, such as IP address and device/browser type.
2. Purpose and legal basis for processing personal data
We only collect and process personal data that is necessary for conducting business, managing customer inquiries, and ensuring website security.
We process your personal data for the following purposes:
Customer Communications and Inquiries: We process personal data to respond to your contact requests and maintain correspondence. In this case, the processing of personal data is based on a legitimate interest or steps taken prior to entering into a contract.
Service Development, Data Security, and Internal Reporting: We process technical data to ensure the security and proper functionality of our website. In these cases, the processing of personal data is based on a legitimate interest.
Compliance with Laws: We process personal data to fulfill statutory obligations, such as legal or regulatory information requests from authorities. In these cases, the processing is based on a legal obligation.
We do not use your personal data for automated decision-making or direct marketing purposes.
3. Transfers and disclosures of personal data
We do not sell or lease your personal data to third parties. We may disclose personal data to third parties only in the following situations:
When we assess that disclosure is necessary to enforce our rights, protect safety, investigate fraud, or respond to a government or authority request.
With your explicit consent, to the parties covered by the consent.
A Data Processing Agreement (DPA) has been concluded with our data processors (such as our website platform provider), ensuring the proper and appropriate processing of personal data.
4. Transfers of personal data outside the EU or EEA
As our website is hosted on the Squarespace platform, your data may be transferred to and processed on servers located outside the EU or EEA (specifically in the United States). Squarespace ensures an adequate level of data protection by utilizing approved standard contractual clauses (SCCs) or other lawful data transfer mechanisms compliant with the GDPR.
5. Retention of personal data
Personal data is retained only for as long as necessary to fulfill the processing purposes defined in this Notice, or as required by law.
Personal data collected via the contact form is retained for the duration needed to handle and resolve your inquiry. Data will be deleted when its retention is no longer necessary by law or for the execution of the rights or obligations of either party.
6. Your rights as a data subject
You have the right to exercise your rights as a data subject under the EU General Data Protection Regulation (GDPR), which include:
The right to be informed about the processing of personal data
The right of access to your data
The right to rectification of inaccurate data
The right to erasure (the right to be forgotten)
The right to restrict processing
The right to object to processing
The right to data portability
Please note that personal data that is necessary for the purposes defined in this Notice, or the retention of which is required by law, cannot be deleted.
You can exercise your rights by sending a request to info@providemusoy.com
If you feel that the processing of your personal data is not compliant with legislation, you have the right to lodge a complaint with the Data Protection Ombudsman (Tietosuojavaltuutettu). You can find the contact details on their official website (tietosuoja.fi).
7. Cookies and technical data
We also use cookies and other similar technologies on the website.
Cookies are small text files placed on your device to collect and remember useful information, in order to improve the functionality and usability of our website. We may also use cookies and other similar technologies for statistical purposes, such as compiling statistics on website usage to understand how users interact with the site and to improve the user experience.
You can block the setting of cookies, limit the use of cookies, or delete cookies from your browser settings. Since cookies enable our website to function, restricting the use of cookies may affect the usability of the website.
8. Data Security
We implement appropriate measures (including physical, digital, and administrative measures) to protect personal data from loss, destruction, misuse, and unauthorized access or disclosure. Personal data is accessible only to persons who need it to perform their work duties.
9. Amendments to this notice
We reserve the right to amend this Notice. We will notify you of any changes on our website, where you can also find the latest version of this Notice.
10. Contact us
You can ask questions about this Notice or request more detailed information about the processing of your personal data by contacting us via email at: info@providemusoy.com